Office Manager - FULL TIME

We are looking for a fun loving, outgoing, and organized Office Manager. You will work with the team on the day-to-day work of residential projects. You must be detail oriented, self-motivated, and demonstrate initiative. We are looking for people with fantastic project management and time management skills, who can manage multiple projects, at different project stages, at the same time.  As a family oriented business, we can have some flexibility in start and end times (shorter work days) if needed to meet family needs on a consistent basis.



  • Previous Administration experience
  • Excellent verbal and written communication skills
  • Adept at meeting deadlines and efficiently manage multiple projects simultaneously
  • Ability to qualify for CPIC and security clearances as needed
  • Must be a team player and have strong customer service skills with an ability to provide and receive constructive feedback
  • Must have a valid Ontario Driver’s Licence and access to a vehicle as we are a rural business

Duties / Responsibilities:

  • Support our team by acting as the first point of contact for all HR inquiries, triaging and providing hands-on support
  • Manage the principal’s day to day calendar, including making appointments and prioritizing the most sensitive matters
  • Play an active role with onboarding and offboarding
  • Oversee the day-to-day administrative operations of the office
  • Maintain an organized filing system for paper and electronic documents
  • Flexible, self-starter with strong communication, organization, and multitasking skills
  • Able to handle sensitive and confidential information
  • Knowledge of standard office admin practises and procedures
  • Ability to develop and sustain a level of professionalism across the team
  • Strong organizational skills and ability to multitask coupled with time management, deadline management, and minimal supervision
  • Self-managed and self-motivated
  • Assist in meeting client needs
  • Participate in meetings with clients, consultants, and authorities as needed
  • Assist in preparing zoning analysis and reports
  • Liaison with staff to ensure proper resourcing of staff
  • Ensure that the process for our project life cycles is adhered to
  • Continually assess project flows and looks to improve efficiencies
  • Assist with proposals and help calculate rough timelines and fees
  • Manage the contract process including writing contracts, reviewing contracts, and following up with contracts
  • Ability to perform independently
  • Demonstrate creative and critical thinking
  • Own the challenge and the responsibility for finding solutions
  • Take initiative to learn whatever is needed and or required
  • Identify and assess customers’ needs to achieve satisfaction
  • Provide customers with updates
  • Identify and flag potential support issues
  • Flow calls through to appropriate internal contacts
  • Keep records of customer interactions, process customer accounts and file documents
  • Assisting with:
    • project scheduling
    • client email, text and phone calls
    • setup and maintenance of scheduling apps such as Acuity
    • Assist with Website maintenance
    • Assist with contract and quote follow up
  • Process online orders
  • Filling of orders
  • Stocking supplies
  • General office errands (post office, accounting office, printing company)
  • Assistance with admin work for owners other business


Education and Training

  • Proficiency in Microsoft Office, Shopify, and QuickBooks
  • Understanding of Asana, Appointy, and social media or similar apps
  • Diploma in Business Admin or similar preferred but not required.



Please send your resume and portfolio to We thank all applicants for their interest, but only those selected for an interview will be contacted.